Kalkan villas and Kalkan apartments for holiday rental
Kalkan villas and Kalkan apartments for holiday rental
Kalkan Villas + Apartments for Holiday Rental +44(0)1959 700170 info@olivetreetravel.com
Kalkan Villas + Apartments for Holiday Rental+44(0)1959 700170info@olivetreetravel.com

Booking Terms + Conditions

The essential 'small print’. Please take the time to read these booking terms and conditions. This information is important.


Your Holiday Contract


Olive Tree Travel Ltd (hereinafter called ‘the Company’) acts on behalf of the owner / supplier / principal (hereinafter called ‘the Owner’) of the accommodation booked. These terms and conditions (together with the other information on our website and in our printed literature) form part of the contract between the person making the booking, acting on behalf of everyone named on the booking form (hereinafter called 'you') and the Owner of the accommodation booked. The Company is acting as an agent to facilitate your booking with the Owner.


The contract between you and the Owner exists when the Company issues your holiday confirmation on the Owner’s behalf and is in receipt of your payment.


All arrangements are subject to the following terms and conditions set out by the Owner of the accommodation booked.


By making a booking via the Company (via email, our website, our online booking form, by telephone or in person), you agree to be bound by these terms and conditions. 


Booking and Payment


You must be at least 21 years old to make a booking with us. Please note that single sex parties or groups of young adults (under 21) may only be accepted at selected accommodation. Email confirmation of your booking will be sent to you once the reservation deposit has been received and a confirmation email will also follow once full payment has been taken. The contract is subject to these booking terms and conditions, all booking conditions will apply to each booking made via the Company on behalf of the Owner. Once the contract is made, it is the responsibility of the Owner to provide you with what you have booked, and it is your responsibility to pay for the accommodation in full at the appropriate time.


All relevant documentation will be sent to you via email, it is important to check carefully all the details of your booking once you receive your documentation. Neither the Company nor the Owner will be responsible for any information you do not receive as a result of your failure to provide a valid email address.


A non-refundable deposit of 25% of the accommodation rental is payable when you book your holiday and the balance is due 10 weeks before departure (in some cases, a larger non-refundable deposit is required, in which case we will notify you at the time of booking). The balance due date is shown on your confirmation so please make a note of it. If you book less than 10 weeks before your arrival date, the full balance will be due immediately. Payments can be made by bank transfer and we can also accept debit or credit card payments (please note that we do not accept commercial debit or credit cards and a surcharge of 2.5% will apply to payments made using cards that are registered outside of the UK). 


Except where otherwise advised or stated, all monies you pay to us for your booking will be held by us on behalf of the Owner concerned.


The Company and the Owner reserve the right to cancel the booking and the Owner reserves the right to retain any deposit paid should the balance payment not be received as cleared funds by the due date.


Accommodation security/damage deposit


A £250 security/damage deposit is payable with the final rental balance and is returned to you within 10 days of the end of your holiday provided there is no loss or damage to the rental property or its contents (in some cases, the Owner will require a larger security/damage deposit is required in which case we will notify you at the time of booking).


The payment of your security/damage deposit does in no way exclude you from your responsibility to take every care of your holiday accommodation. The property will be presented in good order and should be left as such. Any damage liability rests totally with you. If any damage occurs (accidental, wilful, reckless or otherwise) or the property is left in an unacceptable condition, then the resolution of any dispute shall be between you and the Owner (or local property management company). In certain circumstances the Company is prepared to arbitrate between the parties, but we must remain neutral in all cases.


Should no damage have occurred during your stay then the security/damage deposit will be returned to you by bank transfer within 7 working days of your departure from the property provided you have supplied the Company with the correct bank details. Additional payment for any proven claim in excess of the security/damage deposit will be requested by the Company on behalf of the Owner directly from you. For hotel bookings a credit card swipe will be taken on your arrival at reception against any damage or charges you may incur during your stay (eg: room service, use of the telephone etc).


The Lead Guest


The lead guest is the person or agency that holds the booking, to whom all correspondence and invoices are addressed and who is responsible for the rental. Spouse's names are not considered interchangeable. Where a booking is made by telephone, via the Company’s website or by email, the booking is subject to, and the guest must accept these terms and conditions and any additional terms applied by our suppliers. Where two or more people are included in the same booking, the person making the booking shall be deemed to do so, on the basis that he/she acts as an agent for all members of the party and accepts these booking conditions on behalf of each member of the party.


What the price includes


Villa or Apartment accommodation:


Use of the villa or apartment, as booked for the people named on the booking form, including utilities and facilities which are advertised in the villa description as being available at no extra cost, plus the services of the Owner’s local property agents where applicable.


What the price does not include


Security/damage deposits, en-route hotels, short and long sea crossings, flights, car hire, transfers, car parking and holiday insurance are not included in the price.


Your Responsibility


It is your responsibility to ensure that: 

  • any specific passport, visa and health requirements are obtained.
  • all members of your party, including infants, have a valid passport.
  • each member of your party is covered by adequate travel insurance to cover all aspects of your holiday (including cover for cancellation, curtailment, evacuation, flight delays, loss and damage to baggage and other personal property as well as comprehensive health insurance including medical expenses and repatriation coverage). If you fail to take out adequate insurance cover, neither the Company nor the Owner will be liable for any refunds or losses, howsoever arising, in respect of which insurance cover would otherwise have been available.
  • the balance of your holiday is paid by the due date on your confirmation invoice.
  • please be advised that in the event that you or any of your party are disruptive or behave in an unsociable manner, the Owner reserves the right to terminate your stay and will have no further liability or responsibility to you in respect of accommodation, nor will any refunds be made.
  • during the period of the holiday, you (personally and on behalf of all other people visiting the property) undertake (for the benefit of the Owner and the Company) as follows:
  • that the number of people occupying the property will not exceed the number stated on the holiday confirmation.
  • that the property will be used solely for the purpose of the holiday by you and your party.
  • to show due consideration for other parties (to include, but not limited to, refraining from abuses of the property and/or dangerous, offensive or rude behaviour to the Owner, his representative or any third parties such as neighbours).
  • to keep the property and all furniture, utensils, equipment, fixtures and fittings in or on the property in the same state of repair and condition as at the commencement of the holiday and to ensure that at the end of the holiday the property is left in the same state of order and cleanliness in which it was found. The Owner reserves the right to charge you for any additional losses that are not covered by the security/damage deposit.
  • to report as soon as possible to the Owner (or his local agent or representative) any breakages or damage caused by you or any of your party members during the holiday and to reimburse the Owner with the cost of replacement if the amount in question exceeds the amount we hold on the Owner’s behalf as a security/damage deposit.
  • all members of your party are aware that the Owner reserves the right to make a claim against you for any repair or loss as a result of damage caused.
  • to arrive after the designated check in time on the arrival day and to vacate the property by the designated check out time on the day of departure unless prior arrangements have been agreed with the Owner.
  • not allow any person other than guests booked and staying in the property for their holiday to use the facilities and amenities of the property.
  • To provide the Company with the appropriate ID information for each member of your party ahead of arrival to enable that information to be passed to the Owner and the relevant local authorities to comply with local laws.
  • to notify all other members of the party of these undertakings.     
  • in the event of a breach of any of the undertakings set out, the Owner (or his local agent or representative) can refuse to allow you to take possession of the property or make you and your party leave the property before the end of the holiday. In either case, you shall be deemed to have cancelled the booking and you shall have no claim for compensation or reimbursement whatsoever. 




On your holiday please be as vigilant as you would be at home and ensure you take sensible precautions to protect your belongings - do not leave valuables or keys in sight of windows and do not leave doors or windows open when away from the property or at night.


You agree to take care within the property and gardens and consider the risks posed by balconies and swimming pools to children. Swimming pools should be accessed by the steps and not by jumping or diving in. Please supervise children at all times in and around the pool.


Booking Details


Immediately upon receipt of the holiday confirmation from the Company, you must check the details and notify the Company of any mistakes/errors made by the Company within 24 hours. The Company reserves the right to charge a £35 amendment fee to administer/correct any error by you. Any subsequent requests for changes to be made to your booking must be in writing from the person who made the booking (the lead guest) and will be subject to the Owner’s sole discretion, availability and an amendment fee of £35 (see also Cancellation policy below concerning date amendment requests and requests to amend your booking to a different property).


Rental Conditions


Access to the rental properties is available from 3pm or 4pm on the first day of rental (depending on the property) and we will ask you to vacate the property by 10am or 11am at the latest on the agreed departure date (depending on the property), to enable cleaning and preparations for the next guests. Please refer to these times on your booking documentation and bear them in mind when booking your flights. Some flexibility with these times may be possible, subject to availability and in some cases, at additional cost, however, this would be at the sole discretion of the Owner or local agent and must be by prior arrangement.


Rental properties are reserved exclusively for the people confirmed as guests at the time of booking and no other persons are permitted to stay at the property unless agreed by the Owner prior to the rental period.


Under no circumstances will animals be allowed in the property (with the exception of guide dogs used to aid sight or hearing and only with prior arrangement).


All members of the rental party agree not to smoke / vape or allow smoking / vaping inside the rental property at any time.


Please take care to secure the property at all times and take care of property keys. The cost of replacement keys will be deducted from your security/damage deposit.


Special Requests


These may be made prior to arrival and whilst the Owner will endeavour to meet them, they unfortunately cannot be guaranteed. In no circumstances will requests be accepted to form part of the Owner’s contractual obligations and neither the Company or the owner will have any liability if they are not met. We are happy to give advice and opinions about the suitability for those with limited mobility, elderly, families etc, but we would point out that many of our properties lack the simplest facilities such as ramps and are not necessarily childproof. If you let us know your requirements, we will do our best to furnish you with as much information as possible so you can make informed choices.




Your (and all other members of your party’s) personal belongings and vehicles (together with their contents) are left at the rental property entirely at their own risk. Neither the Owner or the Company will accept any liability for any loss or damage to your (and all other members of your party’s) personal belongings and vehicles (including their contents) during your holiday.


In consideration of the fact that the Company acts as a booking agent on behalf of the Owner in respect of the accommodation featured on our website, the Company accepts no liability whatsoever for any aspect of the arrangements and in particular, accepts no liability for any loss, personal injury/illness or death however incurred.


Neither the Owner or the Company shall accept liability for loss of main services such as electricity or water supplies, nor any actions taken in the vicinity of the property by any authority over which there is no control. Refunds or compensation would not be payable and cancellation charges would still apply.


Force Majeure


No liability can be accepted by the Owner or the Company when the contract is affected by force majeure. In the context of these terms and conditions 'force majeure' is any event that could not, even with due care, be foreseen or avoided. These events include, but are not limited to; war, threat of war, riot, civil commotion or strife, hostilities, industrial dispute, natural disasters, acts of god, terrorist activity, threat of terrorist activity, epidemics, adverse weather conditions, airport closure, government action, changes to Foreign & Commonwealth Office travel advice, technical problems with transportation or any other events beyond the Owner’s or the Company’s control.


Point of sale accuracy


The information and descriptions supplied regarding the rental property or hotel are believed to be accurate and offered in good faith, however, there may be occasions when an advertised facility is either modified or is not available. Such situations may be dictated by local circumstances, necessity for maintenance or repair (eg: swimming pools), unsuitable weather conditions, fuel shortages, power cuts or other circumstances beyond the Owner’s or the Company’s control. If the Company is advised of any such issues, we will endeavour to inform you in advance, however, neither the Owner or the Company can be held liable in such circumstances.


Out of ‘Season’ bookings


The ‘Season’ in Kalkan generally runs from mid May to mid October. During this time private building and construction work is prohibited in Kalkan. If you wish to make a booking outside of these dates, it is possible that construction projects may be going on in the area. It should also be noted that although private building and construction work is prohibited during the season, emergency or essential work carried out by Government / local authority / utility companies is not. The Company will endeavour to inform you if made aware of such a situation, but the Company cannot be expected to know about all building projects in Kalkan and so bookings outside the ‘season’ cannot be guaranteed to be unaffected by private construction works.


Our Price Guarantee


Prices on the website do change from time to time; prices go up as well as down and you will be able to determine the up-to-date price for your chosen accommodation prior to confirming your booking. We guarantee that once you have made your booking, we will not increase the price of your accommodation. Please note that once you have agreed a price and made your booking, this is the price you pay. If the price subsequently decreases, you are not entitled to the accommodation at the changed rate.


The balance of the rental cost (if any) must be paid by you to the Company no later than 10 weeks prior to the commencement of your holiday (the Company shall endeavour to inform the holidaymaker of the due date at the time of the booking). If a booking is made within the 10 week payment period the total cost of the holiday must be paid at the time of booking.


Cancellation policy


Cancellations can be made by email received from the lead name on the booking via the email address registered on the booking. Cancellations will become effective from the delivery date of the cancellation email. All cancellations are subject to a charge payable by the customer as detailed below; charges for cancelled bookings will be confirmed to you by invoice within two weeks of cancellation.


Please note: these charges also apply, if you have failed to make payment on time and we cancel your booking as a result.


In addition, your booking will be treated as cancelled and the same charges will apply if you decide to change dates or your accommodation from one property to another. An amendment fee of £35 may also apply in these instances.



Cancellation notice given:

Cancellation charge applied:

More than 70 days

Deposit only (25%)

69 – 43 days


42 days or less



Charges above represent a percentage of the total accommodation booking value. No refunds can be given for stays that are ended earlier than planned. No party may challenge the validity of an electronic copy of the booking form based on a lack of original signature.


Cancellations Made By Us


If the Owner cancels your booking (for any other reason except as a result of you failing to make a payment on time), you will be advised as soon as possible. In this event, we will provide you with three options: 

  • Accept the alternative property option which we may offer (subject to availability)
  • Re-book another property from within our portfolio (subject to availability), which, if more expensive than your original property, you will have to pay the difference in cost
  • If we are unable to provide you with an alternative property option, you can cancel your booking completely and receive a full refund of all monies paid


Such an event is unlikely to occur, however, if this situation does arise, neither the Owner or the Company will be liable to pay compensation or reimburse you for any expenses you incur as a result of the cancellation.




We reserve the right to terminate, without notice, the arrangements of any customer whose behaviour, in the Company’s or the Owner’s opinion, is likely to cause annoyance, distress or danger to other customers or any third party. If you are prevented from travelling because you appear to any person in authority to be unfit to travel, or likely to cause discomfort or disturbance to other customers, our responsibility for your transfers will cease. Full charges will apply, and we will be under no obligation to provide a refund, compensation, or any further assistance. Parents/guardians are responsible for the supervision/behaviour of young children and teenagers.




When you book accommodation with the Owner via the Company, you accept responsibility for any damage to the property or accommodation and its contents caused by you or a member of your party. The Owner and / or the Company reserves the right to terminate (before or after departure) your holiday or that of any member of your party due to yours or their misconduct, within their reasonable opinion. In these circumstances full cancellation charges apply and no refund will be given. Furthermore, neither the Company nor the Owner shall be under any obligation to pay compensation or meet any costs or expenses you may incur as a result of your stay being terminated. You agree to indemnify the Company against any claims (including legal costs) made against us, or on behalf of the Owner of any such property or accommodation. You are also liable to make reimbursement to the Owner for any damage caused, before you end your stay.


Airport Transfers, Car Hire, Gulet Trips + Excursions


For all such bookings, your contract will be with the supplier of the arrangements concerned. The suppliers' terms and conditions will apply to your contract. Copies of these terms and conditions will be made available upon request. The Company has no liability for any transfer, car hire, Gulet trip or excursion arrangement and in particular any liability for illness, personal injury, death or loss of any kind. Any claims for damages, injury, illness or death arising from these services must be brought against the supplier concerned and will be under the jurisdiction of the law of the country in which the service is provided.


Help on Holiday


If you need assistance whilst in resort, in the first instance, you should contact the Owner or their local agent (where applicable). They will be more than happy to assist you in any way they can. We also have a local representative in Kalkan who will be happy to help you in any way possible. Relevant contact details will be provided within your travel documents. If you cannot contact the Owner or their local agent (or they are unable to resolve a reported issue pertaining to your accommodation), or in the event of an emergency, please do not hesitate to contact our local representative or the Company’s UK office on: +44(0)1959 700170 (info@olivetreetravel.com).


Complaints Procedure


We sincerely hope your holiday arrangements run as smoothly as possible and you enjoy your time abroad, however, if you do feel the need to complain while in resort, we recommend that you immediately inform the Owner or their local agent of your concerns. In the unlikely event that you are unable to do this (or a reported issue pertaining to your accommodation is not rectified within a reasonable timescale), please report the matter to the Company’s local representative (contact numbers are supplied within your pre-arrival information). Alternatively, you can telephone our UK office on +44 (0)1959 700170 or email info@olivetreetravel.com with details of your concerns. If you fail to follow this procedure there will be less opportunity to investigate and rectify your complaint to your satisfaction during your stay. If you are still not satisfied, you must put your complaints in writing immediately on return to the UK (or at the very least within 28 days of your return) by email to info@olivetreetravel.com. The Owner and / or the Company shall be entitled to a reasonable period within which to investigate any written complaint received from you and to respond thereto before any arbitration or other legal proceedings are initiated by or on your behalf.  


Data Protection and Privacy


The Company's relationship with you is valuable and we understand the importance you place on your privacy and the security of any information which personally identifies you. The Company's privacy policy shall be deemed to be incorporated into these booking terms conditions.


Amendments to our Booking Terms & Conditions


The Company and the Owner of the accommodation booked reserves the right to amend, add or withdraw any of these booking terms and conditions at any time and without notice.




Matters arising from these terms and conditions are governed by the law of England and Wales and are subject to the jurisdiction of the courts of England and Wales. Information held therein is believed to be correct at the time of writing.

Book your Kalkan villa or apartment now!

Any questions?

Our consultants are on hand to help and advise you, so please get in touch:


Tel: 44 (0)1959 700170


Email: info@olivetreetravel.com


Featured Property

 Villa Ravello

A stunning 5 bedroom villa in the Komurluk area of Kalkan - sleeps up to 10 guests.

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